The United States Peace Corps program in Indonesia seeks qualified and motivated candidates for the following positions in MALANG. Peace Corps Indonesia is a U.S. government agency partnering with the Government of Indonesia in the areas of technical cooperation and cultural understanding between the twcountries. Peace Corps will bring volunteers from the United States twork at Indonesian schools tassist in the development of English language instruction and undertake other technical cooperation projects. Our first Volunteers will be arriving on March 18th, and we will be conducting a 3 month, home-stay oriented training centered in Malang. This position is a temporary position tsupport our Pre-Service Training in Malang from mid-March through early June.
Pre-Service Training Assistant
Division/Department : Programming and Training
Location : Malang, Indonesia
Reports to : Programming and Training Officer
Duration : Position is short term, for approximately 14 weeks before and during Pre-Service Training
Statement of work (SOW)
General Description :
Under the supervision of the PTand the guidance of the Training Manager, is responsible for administrative and logistical support tthe training staff and trainees through the duration of the training. The candidate will work closely with PST Training Director and Training Manager, Peace Corps Administrative Officer (AO) and Administrative staff, as well as with Malang University of Muhamadias staff torganize and handle all administrative and logistical procedures. S/he will coordinate staff and ensure smooth run of daily activities and procedures.
Major duties include :
- Assist the Training Director and Training Manager in the development and implementation of policies and procedures regarding the use of all Peace Corps and/or training site equipment and services;
- In coordination with the Training Manager, manage all initial fiscal, cost and budgeting controls and procedures;
- Manage the petty cash fund, prepare vouchers and prepare other paperwork;
- Act as an intermediary between contracting officers and vendors, courier cash and/or purchase orders, manage and maintain the inventory of all training supplies;
- Provide phone coverage and message taking for the PST site;
- Manage supplies and maintain training storage;
- Manage scheduling of all PC contracted vehicles and provide logistical support for the training program;
- Coordinate the cleaning of office and any needed training meal service;
- Coordinate hotel reservations for guests, including the staff from Surabaya;
- Attend weekly staff meetings and take notes;
- Maintain accurate and complete records and submit periodic and final reports as required
- Participate in training sessions as appropriate or requested;
- Other tasks as determined by the Training Director and Training Manager.
- work experience requirements and qualifications
- Experience: Previous work experience in administration or logistics
- Languages: Fluent in Bahasa Indonesian and English.
Knowledge, Skills, and Abilities :
- Good working knowledge of administrative procedures and ability tperform administrative responsibilities efficiently and in compliance with relevant regulations
- Organizational skills
- Tact and diplomacy when interacting with vendors, contractors, staff, and Volunteers
- Good interpersonal skills
- Ability ttake initiative, meet deadlines, and work with minimal supervision.
- Ability twork as part of a team : flexibility, creativity, honesty, sense of humor, frankness ability tdesign implement and evaluate training
Email : pcjobs@mk.peacecorps.gov
Qualified and interested candidates should send a description of their qualifications and CV by e-mail and later than March 5, 2010.
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